4. Alternative Arrangements for Meetings

Alternative Arrangements for Meetings

With the spread of COVID-19 infections, and the Government’s safe distancing measures to address this, personal attendance at meetings may not be feasible. However, applicable laws or legal instruments may not permit meetings to be held electronically. Difficulties in holding meetings may give rise to problems in transacting usual commercial and governance matters.

The following Orders have therefore been made under Section 27 of the Act, to enable meetings to be convened, held and conducted by electronic means, or deferred if necessary, even if this is otherwise not allowed under other written law or legal instrument. Meetings carried out in accordance with the alternative meeting arrangements prescribed in the relevant Order shall be deemed to have complied with the relevant requirements.

The Orders were amended on 29 Sep to extend the alternative meeting arrangements to 30 June 2021, and make other refinements to some Orders. Please refer to this press release for more information.

Sector	Orders	Important Guidance	Contact for Enquiries
1. Companies 2. Variable Capital Companies 3. Business Trusts 4. Unit Trusts 5. Debenture Holders	Covid-19 Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020	Joint Statement by Accounting and Corporate Regulatory Authority (ACRA), Monetary Authority of Singapore (MAS) and Singapore Exchange Regulation (SGXRegco) Guidance on the Conduct of General Meetings Amid Evolving COVID-19 Situation (1 Oct 2020) SGX FAQs on the Holding of General Meetings (updated on 5 Oct 2020)	For enquires pertaining to non-listed business trusts and non-listed unit trusts, please email MAS at webmaster@mas.gov.sg For enquires pertaining to listed issuers, please email SGX at Listingcompliance@sgx.com For enquiries pertaining to non-listed companies, please contact ACRA via www.acra.gov.sg/feedback or contact ACRA Helpdesk at 6224 6088. For enquiries pertaining to variable capital companies, please send the enquiry to both MAS at webmaster@mas.gov.sg and ACRA at www.acra.gov.sg/feedback.
Corporate Insolvency	COVID 19 (Temporary Measures) (Alternative Arrangements for Meetings) (Corporate Insolvency) Order 2020	Official Assignee / Official Receiver Practice Circular No. 1 of 2020 on Safe Distancing Measures for Meetings FAQs on alternative meeting arrangements for corporate insolvency	For enquiries pertaining to corporate insolvency, please contact the Ministry of Law, Insolvency & Public Trustee Office via the online enquiry form at https://eservices.mlaw.gov.sg/enquiry/
Individual insolvency	COVID 19 (Temporary Measures) (Alternative Arrangements for Meetings) (Bankruptcy) Order 2020	Official Assignee / Official Receiver Practice Circular No. 1 of 2020 on Safe Distancing Measures for Meetings FAQs on alternative meeting arrangements for individual insolvency	For enquiries pertaining to individual insolvency, please contact the Ministry of Law, Insolvency & Public Trustee Office via the online enquiry form at https://eservices.mlaw.gov.sg/enquiry/
1. Charities 2. Co-operative Societies 3. Mutual Benefit Organisations	COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Charities, Co-operative Societies and Mutual Benefit Organisations) Order 2020	Press release by the Ministry of Culture, Community and Youth on Alternative Arrangements for Charities, Co-operative Societies and Mutual Benefit Organisations to Conduct General Meetings amid COVID-19 (28 April 2020) Press release by the Ministry of Culture, Community and Youth on Guide to Charities on the Conduct of General Meetings (2 May 2020) Guide on Conduct of Meetings by Charities amid COVID-19 Registry of Co-operative Societies’ Guidelines Guidance and templates for Mutual Benefit Organisations	For enquiries pertaining to charities, please contact the Ministry of Culture, Community & Youth, Charities Unit at MCCY_Charities@mccy.gov.sg. For enquiries pertaining to co-operative societies please contact the Ministry of Culture, Community & Youth, Registry of Co-operative Societies at MCCY_Regcoop@mccy.gov.sg. For enquiries pertaining to mutual benefit organisations, please contact the Ministry of Culture, Community & Youth, Registry of Mutual Benefit Organisations at MCCY_Regmbo@mccy.gov.sg
Registered Societies	COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Registered Societies) Order 2020	Press release by the Ministry of Home Affairs Guidance on conduct of general meetings and governing bodies’ meetings of registered societies Guidance on virtual meetings for registered societies FAQs on alternative meeting arrangements for registered societies	For enquiries pertaining to registered societies, please contact the Ministry of Home Affairs, Registry of Societies at mha_ros_feedback@mha.gov.sg
Management Corporations	COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Management Corporations, Subsidiary Management Corporations and Collective Sale Committees) Order 2020	Building & Construction Authority’s Circular on Convening of General Meeting via Alternative Electronic Means amid COVID-19 Situation (30 Sept 2020) Ministry of Law’s Guidance on Convening of General Meetings for En Bloc Sales and Meetings of Collective Sale Committees via Alternative Electronic Means amid COVID-19 Situation	For enquiries pertaining to general meetings for en bloc sales and meetings of collective sale committees, please contact the Ministry of Law via the online enquiry form at https://eservices.mlaw.gov.sg/enquiry/ For all other enquiries relating to management corporations, please contact the Building and Construction Authority via the online enquiry form at https://www.bca.gov.sg/feedbackform/
Trade Unions	COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Trade Unions) Order 2020	Registry of Trade Unions Circular on Guidance on the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Trade Unions) Order 2020 (29 Sep 2020)	For enquiries pertaining to registered trade unions, please contact the Ministry of Manpower, Registry of Trade Unions at mom_lrwd@mom.gov.sg
School management committees and governing boards	COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Schools) Order 2020		For enquiries pertaining to school management committees and governing boards, please contact the Ministry of Education via the online feedback form at https://www.moe.gov.sg/feedback
Town councils	COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Town Councils) Order 2020		For enquiries pertaining to town councils, please contact the Ministry of National Development at mnd_hq@mnd.gov.sg